Common App

Senior Executive & Board Support Specialist

  • Full-time
  • $75k-$100k/mo
  • 25 days ago
  • 319 views
Customer Support
Executive
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RESPONSIBILITIES
As a member of the Executive Office team, and reporting to the Director Executive & Board Support, the Senior Executive & Board Support Specialist will play a pivotal role in ensuring the seamless operation of executive functions. As the backbone of our organization’s leadership, this individual will provide confidential administrative support to our CEO, Senior Leadership Team (SLT), Board of Directors, and Director Executive & Board Support. This role is responsible for coordinating intricate scheduling logistics, prioritizing leaders’ time, and facilitating high-level meetings and events, both in-person and virtually.

Requirements

QUALIFICATIONS
This role requires:
  • Candidates must live in the United States.
  • Bachelor's Degree in Business, Communications or related field or an equivalent combination of education and experience.
  • 3-5 years of experience providing scheduling and logistics support to multiple C-suite level executives and board members;
  • Mastery of calendar management and complex meeting planning.
  • Proven experience and tact when dealing with confidential information and high-level executives.
  • Proven ability to communicate effectively both verbally and in writing.
  • Exceptional interpersonal communications skills.
  • Experience coordinating and managing multiple calendars for high-level executives.
  • Experience with project management and event planning.
  • Demonstrated ability to handle high-pressure situations and sensitive information with confidentiality and tact.
  • Ability to synthesize and distill information for presentations, summaries, follow-up emails and other communication vehicles.
  • Attention to detail.
  • Ability to multitask in a fast paced environment.
  • Proficiency with Google Workspace products (specifically Google Calendar, Documents, Drive & Sheets) or Microsoft Office Suite.
  • Must project a positive, collaborative, professional demeanor at all times with extraordinary relationship-building skills, tact, and diplomacy with staff, board members, and external stakeholders.
The ideal candidate will possess:
  • Ability to create presentation slide decks
  • Meeting minutes and note-taking experience.
  • A passion for higher education is a plus.
PAY RANGE
80,000

Benefits

Common App is a virtual first environment. We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive salary and an extensive benefits package including:
  • Paid time off
  • Vacation Leave (starting at 10 days per year)
  • Sick Leave (15 days per year)
  • Paid Holidays (New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, July 4th, Labor Day, and Thanksgiving Day)
  • Floating Holidays (9 days to be used at employee’s discretion)
  • Mental Health Days (12 per year)
  • Healthcare
  • Medical (2 plan options with Cigna including an option for 100% employee coverage)
  • Health Savings Account (HSA) with annual employer contribution starting at $1,500 or Flexible Spending Account (FSA), depending on plan election
  • Dental (plan with MetLife offering 100% employee coverage)
  • Vision benefits (plan with Cigna offering 100% employee coverage)
  • Short + Long Term Disability (100% employer paid)
  • Life + AD&D (100% employer paid)
  • Additional Voluntary Life + AD&D insurance available
  • Employee Assistance Program (EAP)
  • Added compensation
  • 403(b) Retirement Plan with 5% employer contribution + additional 5% employer match
  • Stipends (virtual office set up and monthly remote work support)
  • Future growth opportunities within the organization
We work to maintain the best possible environment for our staff, where people can learn and grow. We strive to provide a diverse, collaborative, team-oriented, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture.
HOW DO I APPLY
To apply for this opportunity, send your resume and cover letter with salary expectations.